South Somerset Motocross Club

Club Rules

Club Rules / Terms Of Use

The Club's Main Objectives

1. To promote the sport of amateur motocross to young people, and to increase participation in the sport in the south west.
2. To provide and maintain facilities for the provision of motocross racing.
3. To encourage and develop young riders at all skill levels.
4. To increase awareness and access to the sport for local communities and people of all ages and abilities.
5. The club is a non profit making organisation and as such any surplus income or gains will be reinvested back into the club.
6. Club membership, race fees etc are all set as to make the sport as affordable to the majority of the community as possible, taking into account this is an expensive sport.

Membership

1. All meetings will be held under the MC Federation Motocross Regulations, MC Federation Code of Practice and MC Federation Sporting Code of Practice.
2. All riders must hold a MCF Licence.
3. Non MCF Members must obtain a One Event Licence.
4. All Subscriptions and monies due will be paid in full before a rider takes part in any event.
5. Membership is open to the whole community regardless of ethnicity, nationality, sexual orientation, religion or beliefs, sex, age or disability - except when it prevents taking full control of a motorcycle and/or the MCF medical information cannot be fulfilled for insurance purposes.
6. Age groups and classes shall work within the MC Federation Motocross Regulations, the club reserves the right to alter these within any group at any time.
7. All riders must provide a marshal for each event. Marshalls must make themselves conversant with flag signals and marshalling duties.
8. Any marshal who leaves their post or fails to carry out their duties will be reported to the clerk of the course who has the authority to impose penalties or fines on them or the rider they represent.
9. Membership, the club shall be formed of family memberships, being families consisting of parents (whether riders or not) together with children of the said family (whether riders or not).
10. Every member of the club undertakes to contribute such amount as may be required (not exceeding £10) to the club’s assets if it should be wound up for payment of the clubs debts and liabilities as per the memorandum of association.
11. The club reserves the right to refuse membership or entry to any of its events.
12. Membership shall cease as at 31st December each year and shall become renewable as at 1st January the following year.

Technical Control

• Signing on and technical inspection shall commence at 7.30 am and close at 9.00 am or as dictated in the Event Regulations.
• All riders shall produce machines for Technical control inspection before riding in any Club events. Technical control will be as per the MCF Regulations (section 5 and 7).
• Helmets will be inspected for compliance to the MCF Code of Practice.
• Correct backgrounds and numbers must be in place before Technical control as per Event Regulations.
• No engine will be started before 9.30 am or as directed by the Race Secretary or Clerk of the Course depending on the Event Regulations.
• Kill buttons, from time to time, will be checked on the start line. Bikes with ineffective kill buttons will not be allowed to start practice or the race.
• Silencers – Noise checks will be carried out by the Club from time to time to ensure bikes comply with the current MCF Code of Practice on noise limits.

General

• Riding in the paddock is strictly prohibited (regulation 8.4). At the first offence a rider will forfeit his best result of the day. A second offence carries a penalty of exclusion from the meeting.
• FLAGS (parents please instruct your rider accordingly). Non- compliance with flag instructions will render the rider automatic loss of points for that race (at the Clerk’s discretion).
• No pillion passengers to be carried at any time. Non-compliance with this rule will render the rider automatically excluded from the meeting.
• All vehicles and trailers used for transporting of motocross bikes MUST carry an adequate fire extinguisher (Min 1.5 kg – not water) at all times. Spot checks will be carried out at Club meetings.
• The Club takes the responsibility of Child Protection seriously and hence any instructions or advice given by the Child Welfare Officer should be obeyed. The Child Welfare Officer has the permission of the Management Committee to exclude any rider from the meeting if the member, parent or legal guardian does not comply with any reasonable requests.
• For any reason parents are unable to attend a meeting they MUST give written consent to the Club Secretary at Signing On for another adult to take responsibility for their child/young person during the meeting. This includes signing any indemnity forms, membership or other forms required in order to allow the child/young person to race.
• Generators MUST be switched off by 11 pm each evening unless prior permission is obtained from the Management Committee.
• All members will be expected to keep the paddock and especially the area around their vehicles clear of all litter and to clear said areas at the end of the day. PLEASE TAKE ALL OF YOUR LITTER HOME including tyres and oils.
• Any breach of the Club or MCF rules will be taken seriously and may result in the rider being banned from riding with the Club at future events.
• Novice riders must wear a fluorescent bib until they have successfully competed at a minimum of three Club meetings.
• All parents will be prohibited from the starting area (with the exception of the auto class). Once the starter has signalled the race is about to start all parents must clear the area. Failure to comply will result in exclusion from the meeting.
• Gate positions will be decided by pegs for all races of the day unless otherwise advised on the Event Regulations.
• In the interest of safety, young children must not be in the track area unattended. Dogs must be kept on a lead during the racing meeting. Parents and spectators are not permitted onto the track area unless on marshalling duties – they must remain in the designated spectator areas.
• There will be NO practising on land used by the club without the express permission of the committee/Land Owner. Such an offence can carry a twelve month ban. All protests must be submitted as per the MCF Sporting Code of Practice to the Clerk of the Course, or the Event Secretary in writing and accompanied by a cash fee of £250 within 30 minutes of the race ending. If your protest is upheld your fee will be returned to you.
• Club members must book in for events no later than 9.30 pm on the Thursday week prior to that meeting. Thereafter they will not receive priority over visiting riders.
• If a rider fails to cancel his/her entry for a meeting they may be liable to pay half the entry fee for that meeting before signing on at the next meeting attended.
• Double booking is not allowed.
• SSMXC Ltd, reserve the right to cancel or alter any date or event without prior notice and to refuse member permission to ride or remain on any site controlled by the club. There will be no changing of machines unless authorised by the Chief Starter.
• The decision of the First Aid personnel is final on all matters relating to rider health issues.

• The points system for the championship:

  1. 45 pts.
  2. 43 pts.
  3. 41 pts.
  4. 39 pts.
  5. 37 pts.
  6. 35 pts.
  7. 34 pts.
  8. 33 pts.
  9. 32 pts.

  And so on till last place.

• Trophy meeting points shall be at the discretion of the committee.
• There will be 12 Club Championship meetings. The best 10 meetings to count for points. Riders must attend 8 meetings to qualify for an end of season trophy. These championship particulars are reviewed each year and may be change by the committee. All races will count for points on each day; a rider must complete the course and pass the chequered flag unaided to qualify for points.
• Injury, sickness and holidays will count towards Club Championship attendance if the race secretary is informed in writing within seven days of the event.

Committee

• An Annual General Meeting of Club Members shall be held at the end of the calendar year or at such time as determined at the preceding AGM.
• The business of the AGM shall include the presentation of the accounts for the previous financial year (which ends 31st December); a report by the Chairman; Election of a Committee; followed by any rule amendments deemed necessary and voted by the Members.
• Any Member intending to propose any amendments to the rules of the Club shall submit such proposal in writing to the Club Secretary not less than 21 days prior to the AGM in writing. Any rule changes must be approved by the AGM. The AGM may also propose and vote amendments under Any Other Business on the Agenda.
• The Committee headed by the Chairman, shall be elected by the members to be responsible for the administration and organising events during the forthcoming year, and who shall stand down at the AGM. Any committee member may choose to stand for re-election. Changes to the committee shall be at the discretion of the committee standing prior to the AGM.
• Only club members have the right to vote, and there is only one vote per family.
• In the event of the AGM being postponed to January of the following year, membership must be taken out on or before the meeting in order to procure a vote.
• Nominations for committee positions must be submitted in writing to the secretary at least 21 days prior to the AGM. In the event of there being insufficient candidates for vacancies the annual general meeting may elect members without prior nomination.
• The committee shall consist of a Chairman (who must have served at least one year on the committee); Vice – Chairman; Race Secretary; Club Secretary; Treasurer, Chief Marshall; Chief Starter; Chief Technical Officer and six general committee members.
• All committee members involved in the day to day running of the club will read the “Fit and Proper Persons” guidance and sign the declaration when taking up their post.
• The committee shall have the power to opt, co-opt (in the event of resignation) additional committee members as they seem fit. Any member co – opted shall hold office only until the next AGM, when he/she will be eligible for re election. The committee shall have the power, during there term of election, to deal with matters, including amendments to riding fee and concession to elected committee in the event that such changes deem necessary.
• The committee shall have the power to expel or suspend, or temporarily suspend, any member who shall offend against the rules of the club, or who’s conduct, in the opinion of the committee, renders him/her unfit for membership. The member shall have the right of appeal to the committee in writing up to 21 days after expulsion or suspension.
• At the meetings of the committee, each member present shall have one vote. Proxy votes will be accepted in writing. The Chairman shall preside at all meetings, but if unable to attend the Vice Chair shall preside.
• The Agenda together with minutes of the previous meeting shall be forwarded to committee members at least five days prior to the meeting (when possible). The Secretary shall enter matters to be included in the Agenda, together with any apologies for absence.
• Minutes of meeting and/or accounts shall be available for inspection by Club Members upon request.
• The Treasurer shall provide the Committee a meeting, by meeting balance sheet, together with a quarterly balance sheet of the Club funds. These documents shall be available for inspection to Club Members upon request. The year end accounts shall be audited prior to the AGM, for presentation to the members.
• Club records should be kept for a minimum period of five years.

Dissolution Clause

If upon the winding up or dissolution of the Club there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall be paid to or distributed to another registered community amateur sports club for Motocross, to the governing body for use in community related Motocross initiatives, or to a charitable organisation.

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